The Administrator will provide comprehensive administrative support to our client. This role requires exceptional organizational and the ability to handle a wide range of administrative duties with tact and professionalism. A successful candidate will work closely with Finance , Customs and manage the inventory.
Finance
- Coordinate all the audit requirements for internal / external audit exercises
- Maintains various files, archived workpapers and binders related to audit, inventory, and customs
- Coordinating audits with other departments with an organization such as human resources or accounting
- Applying internal control to prevent errors from occurring
- Execute operational procedures to ensure compliance with industry standards or legal requirements
- Maintain / Execute policies and procedures to ensure compliance with laws and regulations
- Preparing reports summarizing audit findings and recommendations for corrective action
Customs
- In-charge of cargo which is meant for exportation
- Handling the necessary paperwork that involves the packing / unpacking of the cargo
- Inspecting cargo containers to ensure that they are properly labeled and sealed
- Ensuring that shipped goods are delivered / received in the right condition
- Handles documentation related to the shipments, including insurance forms and dispatch forms
- Interpreting laws, regulations and policies regarding trade and travel to ensure compliance
- Collecting data such as prices, volumes, weights, foreign exchange rates and other statistics
- Inspecting cargo at the facility to ensure that they are safe to ship
- Coordinating with all the authorities to ensure proper delivery of the cars, spares and other items
- Auditing records to ensure compliance with laws and regulations regarding imports and exports
- Obtaining permits or certifications for items that enter / exit the company
- Ensures that the shipment is compliant with the hazardous shipping compliance information
- Keeps track of routing information
- Develops logistics which is to be used to track changes and ensure delivery of cargo
- Knowledge and ability to handle cars registration
- Knowledge and ability to fulfill local requirements for import and export for cars coming temporarily from outside UAE
Inventory
- Preparing reports on inventory levels and recommending purchase orders or sales based on trends in usage rates
- Reviewing inventory records to ensure that they are accurate and up to date
- Monitoring physical inventory levels and ordering additional inventory when needed to meet the demand
- Performing reconciliation of inventory records with external entities
- Monitoring inventory levels to ensure that they within the acceptable ranges
- Reviewing inventory date and initiating follow-up actions with suppliers or manufacturers when inventory levels drop too low
- Creating and maintaining an inventory of all inventory items held by the company.
Requirement
- University Graduate in supply chain and logistics is preferred.
- Excellent knowledge of Excel and PowerPoint
- Knowledge of PowerBI and SAP
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- 2 – 3 years working experience in similar role will be an advantage
- Understand numbers and trends and can analyze data
- Able to communicate clearly to senior management
- Strong Analytical and report writing skills
- Able to work independently with minimal supervision
- Fluent English
Candidates may submit their CV along with other credentials to: careers@duservefm.ae
