JOB SUMMARY / PURPOSE
The incumbent will be responsible for directing company-wide estimating & tendering and all associated activities related to tender preparation and submittal.
Roles and Responsibilities
- Establish and implement "best practices" and focus on continuous improvement in the bidding and estimation process.
- Study, analyze, and evaluate tender documents from a technical, commercial, and risk management perspective to identify risk factors, ensure compliance with relevant standards, and inform the overall bid decision.
- Develop comprehensive bid strategies, including win themes, competitive analysis, and pricing models, to maximize bid success rates.
- Prepare detailed and accurate project cost estimates, including direct and indirect costs, based on the bill of quantities, scope of work, material/equipment/workforce requirements, and subcontractor/supplier quotations during the tendering phase.
- Write clear, concise, and compelling technical and commercial proposals that effectively communicate Duserve value proposition and meet client requirements.
- Liaise with the Procurement department to manage the tendering process, negotiate with approved vendors/suppliers and subcontractors, and optimize costs (pre/post tender).
- Finalize the overall bid package, ensuring accuracy, completeness, and alignment with Duserve’ s strategic objectives, and present it for management review and approval.
- Provide all necessary project clarifications/information upon project award to the Project Manager, including the approved project budget, detailed scope of work, key assumptions, and contractual rights/remedies considered during tendering.
- Conduct a thorough handover meeting with the Operations team to ensure a smooth transition from the bid phase to project execution, including a detailed review of the project scope, budget, schedule, key performance indicators (KPIs), and any specific client requirements or challenges.
- Generate weekly tender status reports, highlighting progress on concerned tenders, and identify any potential issues or delays.
- Prepare and generate monthly progress reports, highlighting tender wins/losses (indicating reasons), for management review and verification.
- Advise management in determining types of projects to bid, bid strategies, techniques, and market trends.
- Evaluate subcontractor and vendor proposals, ensuring they meet Duserve quality, safety, and cost requirements.
- Review final estimate packages for accuracy, completeness, and competitiveness prior to formal submission.
- Participate in pre-bid meetings, site visits, and corporate/client presentation meetings as required.
- Ensure historical data, including cost information, bid strategies, and lessons learned, is accurately documented and archived on each quoted project to improve future bidding.
- Maintain databases of standard material costs, labor rates, equipment costs, and various market pricing models to ensure accurate and up-to-date estimations.
- Manage and monitor the performance of direct reports (if applicable) and provide guidance and support as needed.
QUALIFICIATON:
Bachelor’s Degree in Engineering (Civil/Mechanical/Chemical).
- Expert knowledge of estimating strategies and techniques, facilities management contracts and UAE standards and regulations.
- Good in building client-vendor relationships
KNOWLEDGE, SKILL, AND ABILITY:
- Good in mathematics with strong analytical skills and attention to detail.
- Possesses relevant technical knowledge and should be comfortable using various computer programs.
- Excellent communication skills both verbal and written
- Excellent time management and organization skills
- Ability to maintain good, healthy and professional client relationships
- Ability to provide leadership for continuously improving the process for estimating
EXPERIENCE:
- Minimum five (5) years estimation and tending experience in a large organization particularly in facilities management industry.
- Experienced in analyzing the estimates and identification of anomalies to ensure accuracies are verified.
- Additional experience in FIT-OUT, Energy, Infrastructure.
- Experienced in market surveys / analysis and establishing contracts
Please submit your application only if you MEET the requirements. Interested candidates may submit their CV, passport and visa copy citing their notice period and salary expectations to careers@duservefm.ae
